The reception and management of materials is a necessary process, affecting the operation of many other departments and even the business performance of the company. However, the vast majority of businesses have not yet focused on building a scientific warehouse system, resulting in a synchronous air-freight receiving and exporting process, which is time-consuming and costly.
The set up a professional warehouse system may take time initially, but in return, it can help businesses save much cost later and improve the efficiency of the entire system. Of course, not every company can design an effective warehouse system; it requires following specific processes.
The following is the process to design the warehouse system
- Consulting layout design, building a crack system
- Building a warehouse operating process
- Standardize Master data for a warehouse system
- Applying Putaway, Allocate tactics
- Using a terminal barcode scanner to operate
- Building reports on the WMS system
- Construction consulting process ISO 9001: 2015
Only when following the process and understanding what needs to be done, the company can build a complete warehouse system, improve business efficiency.
Process of designing and constructing a warehouse system
1. Consulting layout design, building a crack system
Activities from receiving goods to shipping are through many parts with appropriate support systems. Only when understanding the process, the enterprise can design the layout to build the crack system with optimal operation. A basic warehouse system is indispensable for the following areas:
- Entrance door, the auxiliary walkway in warehouse
- Warehouse management area
- Pallet storage area
- Parking, lifting and pushing areas
- Cargo area
The detailed layout design the regions will help businesses optimize the operation of import, export, inspection, search, unloading and shipping.
2. Building a warehouse operating process
For each different industry, there are different operating procedures in the warehouse. Therefore, when creating a warehouse system, it is necessary to base on the requirements of the industry. Process of the working warehouse is being commonly applied today:
Import – Prepare – Export – Return – Cancel
In warehouse operation, the VMS system is an essential tool and is present in all warehouse construction plans. The warehouse management system operates intending to create a paperless environment, automatically redirecting employees into necessary tasks to optimize warehouse operations.
3. Standardize Master data for a warehouse system
Any system requires control. Only when controlled, the enterprise can measure the effectiveness of activities and limit the risks that may occur. Of course, to control the business, it is necessary to standardize master Data and integrate with data from suppliers and customers, thereby optimizing the management system.
4. Applying Putaway, Allocate tactics
Putaway and allocate tactics are commonly applied in the design and construction of warehouse systems. The method of the strategy depends on the characteristics of the goods, the size and the speed of good’s movement.
This tactic accurately assigns to each loading and unloading location automatically. From there, we are optimizing the site and path for users.
Applying Putaway, Allocate tactics can combine peripherals to record user actions in real-time. This combination can set up a pickup strategy according to FIFO, shelf-life, manufacturing date, expiry date, Batch, Lot, BOM, Kit …
5. Apply terminal barcode scanner handheld and Barcode scanners
The WMS system provides a particular feature, which can connect to peripherals (RF / Handheld) and Internet of Thing (IoT) applications, helping The operation becomes flexible, and the manager can monitor in real-time.
- Applying Handheld and Barcode scanners brings many benefits to businesses
- Enter the goods in the right amount and on time
- Preparing and exporting goods accurately saves time and costs
- Move goods in stock quickly by handheld.
6. Building reports on the WMS system
Enterprises can use the Billing feature to set up a reporting system following the specific characteristics of the business. This report can comprehensively control all transactions with username and time taken.
Besides, the reporting system allows retrieving export and import history of inventory. In particular, the system can alert inventories by day to help businesses control activities better.
7. Consulting application process ISO 9001: 2015
ISO 9001: 2015 is an essential standard for a quality management system developed and issued by an international standard organization. ISO 9001 lays down the standard requirements used as a framework. These frameworks can help businesses operate the warehouse system better.
Every business, each field has different standards in warehouse system management. But these 7 steps are essential requirements that cannot be ignored when designing warehouse systems. The best option for businesses is to find a consultant, design a professional warehouse system and TSL is the ideal choice. TSL can analyze storage speed, import and export speed according to operating plans and guide warehouse management according to standard principles to bring the best operational efficiency for businesses.